Sudbury Community Arena
CITY OF GREATER SUDBURY (CGS)ARENA EVENTS
The purpose of fire regulations is to maintain an acceptable level of fire safety within CGS
facilities. The objective of these requirements is to limit the hazards of contents and
operations within CGS facilities to a level which can be controlled by the building fire
The requirements contained herein and the Ontario Fire Code will be strictly enforced by the
CGS event staff and the Sudbury Fire Prevention Division. These requirements apply to all
events whether or not open to the public. ALL Event organizers and Exhibitors must have
these requirements in their possession during booth occupancy.
The requirements apply to the following:
I. Prohibited materials, processes, equipment, and booth configuration;
II. Materials, processes and equipment requiring approval;
III. Acceptable material for booth configuration;
IV. Interior finishes and furnishings;
VI. Combustion engines;
VII. Electrical equipment and connections;
VIII. Portable spotlights;
IX. Procedures during set-up and dismantling;
X. All items to be suspended from ceilings;
XI. Emergency Procedures
I. PROHIBITED MATERIALS, PROCESSES, EQUIPMENT AND BOOTH
Use of the following materials, processes, or equipment is strictly prohibited:
1. Acetate fabrics, corrugated paper box board, no-steam paper;
2. Paper backed foil unless glued securely to suitable backing;
3. Styrofoam and/or foamcore;
4. Fireworks (permit);
5. Blasting agents;
7. Flammable cryogenic gases;
8. Aerosol cans with flammable propellants;
9. Smoking in CGS facilities;
10. Fueling of motor vehicles;
11. Liquefied petroleum or natural gas;
12. Wood matches with “all surface’ strikes;
13. Hazardous refrigerants such as sulfur dioxide and ammonia;
14. Cellulose nitrate motion picture film;
15. Portable heating equipment;
16. Flammable liquids or dangerous chemicals;
17. Electrical equipment or installation not conforming to the Ontario Electrical
Code or CSA (Canadian Standards Association).
II. MATERIALS, PROCESSES AND EQUIPMENT REQUIRING APPROVAL
The use of the following materials, processes or equipment is subject to approval from the
CGS. A diagram of the floor plan is to be provided to the CGS 30 days prior to the
commencement of an event. If any materials, processes or equipment requiring approval are
to be used the Exhibitor shall submit in writing to the CGS the nature of the process or
equipment and any safeguards to be used to protect the hazard. The CGS will review and
return the request with their approval, rejection or limitations.
1. Propane or natural gas fired equipment;
2. Operation of any heater, barbecue, heat producing device, open flame device, candles or
3. Exhibits involving hazardous processing or materials not previously listed;
4. Storage or display of ammunition and fire arms (subject to subsection 5.2 of the
Ontario Fire Code and Criminal Code);
5. Pressure vessels including propane tanks;
6. Fossil fuel powered equipment using flammable fluids;
7. Radiation producing devices;
8. Natural Christmas trees.
III. ACCEPTABLE MATERIAL FOR BOOTH CONFIGURATION
The following booth configuration will be acceptable:
1. Open top booths;
2. Platforms not exceeding 400 square feet in area.
The following booth configuration will require approval from the CGS. A description of the
booths requiring approval shall be submitted to the Event Organizer who in turn will submit
the description to CGS for their approval. The CGS will discuss these configurations with
the Sudbury Fire Prevention Division:
1. Platforms exceeding 400 sq ft in area;
2. Exhibition booths with flame retardant fabric canopies not to exceed 200 sq ft;
3. Layouts of all meeting rooms used for exhibit.
ACCEPTABLE MATERIALS FOR BOOTH CONSTRUCTION
The following types of materials will be acceptable for booth construction:
2. Combustible materials including plastics having a flame spread rating not exceeding 150
and a smoke developed classification not exceeding 300;
3. Noncombustible materials as regulated by the Ontario Building Code.
IV. INTERIOR FINISHES AND FURNISHINGS
The limitations described below shall apply to all booth interior finishes and furnishings
**artificial flowers and foliage;
**paper, cardboard or compressed paperboard is considered paper
**all other decorative materials including plastic.
1. Made from noncombustible materials, or
2. Treated and maintained in a flame retardant condition by an approved flame
retardant solution or process;
3. Corrugated cardboard can be used only if fire retardant treated at the factory;
4. Plastics can be used only if approved by the CGS.
Booth Wallpaper is permissible if pasted to walls or wall board backing.
The following test (NFPA 701 Flame Test) may be used to determine if a material is flame
1. Cut off a small piece of the material (1’ wide x 4” long) and hold it with a pair of pliers;
2. Hold a wooden match below the bottom of the material 12 seconds;
3. If, when the match is taken away, the material stops burning within 2 seconds, it is flame
4. If the material goes up in flames immediately or continues to burn for more than 2
seconds after the match is removed, it is not flame resistant.
Nothing shall be hung from or affixed to any sprinkler piping or heads. Construction or
ceiling decorations of the booths must not impede the operation of the sprinkler system.
All exit doors shall be in an operable condition and shall remain unobstructed at all times.
Exit signs, manual pull stations, fire department hand sets, fire hose cabinets and portable
fire extinguishers shall not be obstructed in any manner.
If a fire hose standpipe is located in exhibit space, it shall be the responsibility of the Event
Organizer or Exhibitor, as the case may be, to provide access to such equipment and, if the
view to such equipment is obstructed, to provide designated signs for same.
All entrances, exits, aisles, stairways, lobbies and passageways shall be unobstructed at all
Roof construction shall be substantial and fixed in position in specified areas for the duration
of the Show. Easels, signs, etc., shall not be placed beyond the booth area into the aisles.
Literature, supplies and handouts are permissible in reasonable quantities. Reserve
quantities shall be kept in closed containers and stored in a neat, compact manner within the
VI. COMBUSTION ENGINES
Vehicles or other flammable fueled engines displayed shall conform to the following
1. Fuel tanks containing fuel or which have ever contained fuel shall be maintained less than
full. Caps for fuel tank fill pipes shall be of the locking type and be maintained locked to
prevent viewer inspection. If they cannot be locked, they shall be taped shut;
2. Garden tractors, chain saws, power plants and other gasoline powered equipment shall
not contain any fuel and shall not be used for demonstrations without permission from the
3. The electrical system shall be de-energized by either:
a) Removing the battery, or
b) Disconnecting both battery cables and covering them with electrical tape or other
similar insulating material
4. Tanks containing propane shall be maintained less than full. Vehicles may be driven in
and positioned. The engine should remain running, with valve shut off. Allow engine to
run until all of the fuel in the fuel line is used up. Turn ignition off.
5. Cylinders for barbecues and/or appliances within a vehicle such as stoves, refrigerators,
etc., must be empty.
VII. ELECTRICAL EQUIPMENT & CONNECTION
The Electrical Safety Code, Ontario Regulation 180/84 requires that all electrical equipment
is approved before it may lawfully be advertised, displayed, offered for sale or sold, or
otherwise disposed of or used in the Province of Ontario. Appropriate approval markings
(CSA monogram or label) must appear on each device. If such markings are missing, the
device must be considered unapproved and, therefore, subject to special inspection and/or
removal from CGS property.
It is the responsibility of each Exhibitor to ensure that all electrical equipment in, on or about
their booth complies with the above Regulations. This includes electrical merchandise as
well as lighting and display equipment. If you wish to display, offer for sale or use any
electrical equipment which is not certified by the CSA you must complete an application to
the Electrical safety Authority.
It is the responsibility of the Event Organizer to ensure each exhibitor receives a copy of this
VIII. PORTABLE SPOTLIGHTS
All clamp on types of portable spotlights should be protected from metal to metal contact by
having electrical insulating pads or wrappings permanently attached to the lampholder
Where a spotlight may be subject to physical damage, dampness or where lamps may come
in contact with combustible material, the spotlight shall be equipped with a guard attached to
the lampholder or the handle.
Flexible cords (extension cords) may only be used for portable lamps or appliances that are
of allowable amperage for this size and type of the three conductor cord used to power bars.
IX. PROCEDURES DURING SETUP AND DISMANTLING OF SHOWS
No smoking is allowed in CGS facilities.
Event Organizer must ensure there is a visible Fire Extinguisher within a 15m radius.
Each Exhibitor must ensure they have a Fire Extinguisher in their booth.
Access to and flow of vehicles or trucks on exhibition hall floor is limited and controlled.
Drivers of vehicles must stand by vehicles at all times with parking lights on.
The idling of trucks while in the loading dock area of the building or on the exhibition floor
Crates and packaging materials must be removed promptly. The Exhibitor is to monitor this
activity. Restriction on the use of materials, processes and equipment during setup and
dismantling must be adhered to.
Any type of utility connection (i.e.: electrical, audio, video, water, compressed air, steam,
etc.) must be carried out by the Licensor’s authorized personnel or its appointees. This
applies to any and all connections made which are not covered in the entree’s “Electrical
Rate Schedule” or “Water Drain or Compressed Air Rate Schedule”.
The following equipment and operations are prohibited during show setup and dismantling:
1. Material handling equipment other than electrically powered will not be permitted
in the facility during shows or overnight;
2. Tools and equipment powered by flammable fuels, except materials handling
3. Electrically powered tools and equipment other than those listed by ULC or labeled or
listed by CSA, or by a nationally recognized testing laboratory;
4. Portable heating equipment;
5. Welding, cutting or blazing equipment without special permission from the CGS;
6. Painting with flammable or volatile paints and finishes;
7. Smoking in all posted “No Smoking” areas and where packing crates and debris are an
obvious fire hazard.
8. Use of other equipment or operations that increase the risk of life safety.
X. ALL ITEMS TO BE SUSPENDED FROM CEILINGS
1. All items to be suspended from ceiling including signs, displays, light and sound
equipment, etc., must be approved in advance;
2. Rigging of cable and other hanging devices on or near ceiling electrical buss ducts
and conduits is strictly prohibited;
3. All ceiling equipment material and rigging must be removed immediately upon close of
XI. EMERGENCY PROCEDURES
Upon arrival, you should familiarize yourself with the building, particularly as to the nearest
exit, manual pull station and fire extinguisher.
If you see fire, activate the nearest fire alarm manual pull station and leave the fire area
closing all doors behind you. Do not attempt to fight a fire unless it is small enough to
extinguish with one of the portable extinguishers located throughout the building. There is
no fire hoses provided for use by occupants.